How to choose the right partner in one walkthrough
You are about to hand keys, codes, and your reputation to people who work while you sleep. Choose wrong and you pay for visits that never happened, supplies that never show, and a lobby that whispers that you do not care. Choose right and your space feels new each morning, your team gets time back, and every dollar has proof.
This guide is the one you read before you call anyone. It gives you a clear plan to scope of work, compare, and choose a provider in Dallas with confidence.
A Dallas office manager in Uptown called after two vendors failed in the same ways. Dust lived on the same ledges. Fingerprints reappeared on glass. Restrooms looked fine for a day and then slid again. The problem was not effort. It was the scope of work. No map of touch points, no schedule tied to traffic, and no quality control anyone could see.
We rebuilt from the ground up. One walkthrough with a real checklist. Photos of problem zones. A weekly scoreboard that anyone could read in sixty seconds. Complaints dropped in week one. The crew followed a clear plan. The manager stopped micromanaging.
Use the same playbook below. Even if you do not hire us.
Walk with your phone. Take photos and quick counts. You will use this to get apples to apples quotes.
Save your photos in a folder named Dallas Audit with today's date.
Keep it to twenty to thirty minutes with outcomes.
Lobby to restrooms to kitchen to offices to stairs to exterior entries
End by asking the vendor to repeat the scope of work back to you in their own words. If they cannot repeat it, they cannot deliver it.
Start here and adjust for traffic and risk.
Add specialty items if you are a clinic, school, lab, or food service site.
Buy outcomes that match traffic and risk. Use this model to sanity check any number.
Square footage actually cleaned
Visits per week and what moves from daily to weekly
Ask each vendor to show the math when you change one factor. If they cannot explain it, expect surprises later.
If you are in Dallas, we will run this entire process with you at no charge. You get the photo map, the working scope of work, and a one page scorecard you can use even if you choose someone else.
Ask for the Dallas Audit. We are a veteran owned family business. Our cleaners are vetted, insured and bonded. We guarantee our work and we make it right if something is ever missed.
What was the last real miss and how fast did they fix it?
Have you used their satisfaction guarantee and how did they make it right?
How often do you see a supervisor and what do they do on site?
What changed from month one to month three?
If you switched from another vendor what is now better and what stayed the same?
If a vendor cannot show this cadence, you will end up managing them.
Score one to five on each line. Highest total wins when price is close.
Two to five based on traffic. Use your audit photos and trash load to decide. If restrooms drive complaints, increase frequency there first.
Yes. Strong vendors earn longer terms by performance. Ask for a trial with the same scope of work you expect later.
Either model works. If the vendor buys, ask for brands and per unit pricing. If you buy, require them to manage counts and ordering.
Use it when you have steady daytime traffic or frequent events. Define tasks clearly so porter time is not spent on work the night crew should handle.
Clean buildings are not luck. They come from a clear scope of work, visible quality control, and a crew that follows the plan. Use this guide to control the process. If our plan helps you hire someone else, we still count that as a win for Dallas.
Let us run this entire process with you at no charge. Get the photo map, working scope of work, and scorecard you need to make the right choice.
